Company Wultra s.r.o., ID no.: 03643174, registered office at Bělehradská 858/23, Vinohrady, 120 00 Praha 2, registered in the Commercial Register administered by the Municipal Court in Prague, section C, insert 235343 (hereinafter as “Wultra”) hereby informs applicants for a job and applicants interested in other cooperation with Wultra (hereinafter jointly as “Candidates”) about processing of their personal data in the context of Wultra’s recruitment process.
The document includes information about the rights the Candidates have in connection with the personal data processing.
For any questions regarding privacy and toexercise your rights in relation to personal data processing, please contact: Wultra Operations department, e-mail: privacy@wultra.com.
Wultra will process your personal data necessary to assess whether you are a suitable Candidate for the offered work position or cooperation. This process includes especially receiving and evaluating CVs and cover letters, conducting interviews and, where appropriate, tests, preparation of the necessary contractual documents, communication with the Candidate, etc. For these purposes, the following personal data is typically processed:
Without the above data, Wultra may not be able to properly evaluate the suitability of the Candidate for the employment or other cooperation. Legal grounds for processing the above data:
In some cases, Wultra is required by law to process personal data of the Candidates. If the Candidate applies for permanent employment, Wultra is obliged to process information on whether or not the Candidate is medically fit for the work. For this purpose, the following personal data is processed:
Legal grounds for processing the above data:
In order to be able to defend Wultra’s rights and claims in any legal disputes or legal proceedings (in particular to prove, if necessary, that Wultra has acted in accordance with its contractual and legal obligations), Wultra may, in justified cases, process Candidate’s personal data, which includes especially:
Legal grounds for processing the above data:
With the Candidate’s consent, Wultra may list the Candidate in Wultra’s internal database of Candidates who either expressed their interest in working with Wultra without any specific position opening or did not succeed in the recruitment process fora specific position, and who wish to be contacted if a suitable position is opened in the future. Wultra may contact the Candidate listed in its database and offer them to participate in future recruitment procedures. For this purpose, the following personal data will be processed:
Legal grounds for processing the data:
The consent may be granted by consenting via e-mail or other communication channels, or by submitting your CV and other details without any specific work position opening via web form in the career section on Wultra’s website.
The consent is voluntary. If you choose not to grant the consent, it will not affect your result in any of Wultra’s recruitment procedures.
The consent is granted for 5 (five) years. You can choose to withdraw the consent sooner. The consent may be withdrawn any time for free via contact e-mail stated above in this document.
If you choose to withdraw your consent, or once the duration of the consent terminates, Wultra will delete you from the database of the Candidates and will cease the processing of your personal data for this purpose. Some personal data may be processed longer based on other legal grounds, as specified in this document.
Wultra collects personal data of the Candidates primarily from the Candidates. The Candidates are obliged to provide true and correct information and in case of any changes of their personal data during the recruitment process, the Candidates are kindly asked to notify Wultra.
Wultra may also collect personal data of the Candidates from recruitment agencies, specifically from:
In some cases, we may also obtain data from the Czech Employment Office.
For certain positions and types of cooperation (where appropriate and necessary), Wultra may carry out a background check based on publicly available information and references from previous employers to verify the suitability and credibility of the Candidate.
Wultra’s employees or other coworkers have access to the personal data of the Candidates. However, Wultra makes sure that access to personal data is granted on a need-to-know basis, all employees and coworkers always process the personal data only as necessary to fulfil the purposes above and are all bound by the obligation to maintain confidentiality about the personal data as well as security measures the disclosure of which could compromise the security of personal data.
Wultra uses the following data processors to process your personal data for Wultra and based on Wultra’s instructions:
Personal data of the Candidates may be transferred to a third country (outside of the EU) in connection with transfer of the data to our data processors who are settled in third countries. Personal data is only transferred to a third country if conditions set out by law for such a transfer are fulfilled (e.g. appropriate safeguards are in place, typically the Standard Contractual Clauses approved by the Commission of the EU are concluded, or the transfer is based on an adequacy decision issued by the Commission of the EU).
Detailed information about data processors and transfers to third countries can be requested via the contact above in this document.
Furthermore, Wultra may hand personal data of the Candidates to state and other public authorities for the purposes of exercising their legal duties and competencies, if required by law or by a decision or act of the competent state or other public authority.
Wultra processes your personal data for the duration of the recruitment procedure in which you participate, this is typically for 1 month from its start.
In case the Candidate is successful and Wultra offers them employment or other cooperation, Wultra will continue to process the personal data of the Candidate (such as the Candidate’s identification and contact data, CV, other data and records from the recruitment procedure, data from communication with the Candidate etc.) in relation to conclusion and performance of the employment relationship or other cooperation. More detailed information about such processing is described in Wultra’s Privacy Policies for Employees and for Contractors, which will be provided to the Candidate before entering into the relevant contract with Wultra.
In case the Candidate is not selected or is not contacted by Wultra (typically within 2 (two) weeks from the initial contact), Wultra will cease the processing of the Candidate’s personal data within 1 (one) month from the end of the recruitment process in which the Candidate participated. If the Candidate wishes to be listed in Wultra’s database of Candidates as described in paragraph 1.4 of this document, Wultra will process their personal data based on their consent for the duration of the consent or until the consent is withdrawn.
Some personal data may be processed by Wultra even longer than described above. This is to protect the legitimate interests of Wultra as described in Article 1.3 of this document. In these cases, the duration of the personal data processing depends on the periods of limitation of Wultra’s or the Candidate’s claims, which in the Czech Republic may be up to 15 years from the occurrence of the relevant event.
If you wish to exercise any of the rights, please contact Wultra via the e-mail provided above in this document.
Right of access: You have a right to obtain confirmation as to whether Wultra processes your personal data, and if so, you have the right to access that data, including the right to obtain a copy of the data. Further, you may request information about the details of the data processing, especially about:
Your other rights:
This Privacy Policy was updated on November 8, 2024.
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